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Swim Meet Details


Parking in the HHST lot is very limited. Please make every effort to carpool or be dropped off at the meet. If you park on city streets, please remember to only park on one side of the street. Be courteous to homeowners and do not park in the grass.

Before the Meet

Swimmers: pack the following

  • Team bathing suit, swim cap, and t-shirt
  • Two towels (suggested)
  • Two pairs of goggles (suggested)
  • Cash for concessions purchases
  • Water and / or snacks
  • Books, cards or games for in between events


  • The morning of a meet, the event sheets will be posted on a swim team bulletin board. This document will show you which races your child is scheduled to swim. Make note of the events your child is swimming so you can find them faster on the meet program (heat sheets). Note that events are subject to change before the meet starts.
    • What is a Heat Sheet? The heat sheet is a list of swimmers and the events they will swim in that meet. Find your child’s name; the list follows the order of events, with the youngest children swimming first in each event and the girls swimming first in all events. Highlight the event number, the stroke, the heat number, and the lane number for your child(ren) to help make sure they are at their events on time.
  • Pack goggles, cap, and several towels; dress your child in his team suit or acceptable equivalent. Swimmers may not wear caps from year round or high school teams unless they are turned inside out.
  • Throw some folding chairs in the car; most swim clubs do not have enough seating for parents. Plan on providing your own seating.
  • Bring a highlighter, a black Sharpie and a pen as well as some cash to buy snacks
  • Plan for extreme weather, whether it is heat or rain.

What NOT to Bring:

  • Do not bring alcoholic beverages. This is expressly forbidden by the GCSL rules and regulations.
  • Do not bring glass of any type.

Inclement Weather:

  • Unless you have received an email from the Team Reps that the meet is delayed or cancelled, you should come to the pool (Home or Away). We will send any cancellation/delay information via email and Rained Out.
  • You can sign up to receive text messages about last minute weather changes by texting hembstead to 84483

At the Meet

  • Allow time to get to the pool, park and get settled before warm-ups are scheduled to start. Immediately check in with the coach and the volunteer check-in (if you are volunteering).
  • If you weren’t able to print a heat sheet in advance, they are usually posted somewhere at the meet.
  • Find the Hurricane section of the pool deck (each team will have a side) and set-up your chair. At home meets, our section is on the tennis court side. The visiting team sits on the basketball/diving board side.
  • Using a Sharpie, write your child’s events and other information from the heat sheet in a grid somewhere that you child can see it. Kids generally like them on their forearm. The grid will allow both you and your child to keep track of what events he will swim.It should look like this:
21 2 3 Freestyle
30 3 6 Backstroke
And so on….
  • 10 and UNDER PARENTS: Please write your child’s last name on the back of their left shoulder with a Sharpie. Having their name on their back will help the clerk of course identify kids to get them lined up for their race. All the kids look the same with their identical suits and caps on!
  • Once your child has finished swimming his events, IF he is 6 or under, AND you are not scheduled to work the meet in any capacity, you may go. If your child is 6 or under, and you are working the meet, you will want to make arrangements for your child to be taken care of after he finishes swimming; many parents will work different meets so that one parent can take small children home while the other parent fulfills the volunteer obligation.
  • If your child is older than 6, check in with the coach before you leave; the coach may need them to swim in the relays that occur at the end of the meet. No swimmer over age six may leave the meet without the coach’s permission. If you know your child can’t stay for the relay, you must notify the coach before the meet. If your child is scheduled to swim the relay and you leave, the entire relay has to forfeit.

Sample Meet Timeline

Sample Timeline of a Home Swim Meet

4:00 Pool Closes to Hembstead Membership, swim meet deck set-up begins

4:30 Swimmers arrive

5:00-5:30 Volunteers arrive and check-in with Volunteer Coordinator

5:00-5:30 Swimmer warm-ups

5:30-5:50 Away Team warm-ups

5:30 Volunteer Meeting 

5:35 Hurricane Swimmer Parent Tunnel with Hurricane food

5:45 Shrimps report to Clerk of Course

5:50 Star Spangled Banner

6:00 Meets Begins. Shrimps swim first

6:10-6:15ish Event 1 Begins

9:00ish Swim Meet ends

After Meet results finalized, pool deck cleaned up

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